Resources for team managers
Managers are an integral part of every team and ensure the smooth running of teams’ practices, games, and tournaments. Depending on head coach preferences, a manager’s tasks involve setting and managing team bank accounts, preparing game sheets, recording home game scores on the league website, and preparing for tournaments.
1. All Hockey West Island team officials (coaches, managers and HCSP safety persons) must complete the Respect in Sport online course. Respect in Sport is an online training course designed as a tool to assist coaches and team staff in identifying and dealing with abuse, neglect, harassment, and bullying in sports. It is a minimum requirement for all team staff.
Please click here to login and complete the program.
Please click here to login and complete the program.
2. All coaches, managers, and team volunteers (parents) MUST have undergone police screening and have obtained a Volunteer Card from either Dorval or Pointe-Claire. Bring 2 pieces of government ID to the front desk at Bob Birnie and fill in the form with the office attendant. A paper receipt will be given and a copy must be emailed to the HWI Registrar at registrar.hwi@gmail.com. Once a police screening check is on file with Hockey West Island, it is considered current for 2 years.
Please review the Manager’s Guidelines at the beginning of each season for important information and updates on HWI policies and procedures specific to Managers.
3. Everyone who is involved within a minor hockey organization must register each season through the HCR system. This ensure that members are covered by Hockey Canada Insurance and they acknowledge having consented to the ethical codes and waivers. Specific registration fees have been created for staff on the HWI’s platform in HCR. The registration cost is marked as $0.
ADMINISTRATIVE RULES
INFORMATION AND FORMS
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- Sample Team Budget (as a pdf)
- Parent Meeting (Hockey Canada)
- Blank Coaching Staff Template
- Form to obtain your T-112 (team roster)
- Player Medical Information Sheet to be completed
- Agreement – Parent’s Code of Ethics
- Agreement – Player’s Code of Ethics
- Hockey Canada Concussion Toolbox
- First Aid Kit Items
- Hockey Canada Injury Report
- Game sheet sticker template
- Blank travel permit
- Hockey Quebec Tournaments
- Number of Tournaments Permitted according to division
- Scoresheet protocol
- Guide to entering game scores
Gamesheets
(see the manager guidebook for more info)
Team bank account
To open a team bank account you will need an authorization letter from Hockey West Island. The letter can be requested by sending an email to hwi-registrar@hockeywestisland.org
Co-signees of the team bank account cannot be related to each other.
Team budget
All team budgets should be presented at a parent’s meeting and be approved with a majority by the parents on that team. The meeting must to be held before the first game of the season to avoid misunderstandings and conflicts that would cause grievances requiring the involvement of HWI.
Team budgets for all teams are payable to the team bank account name (ex: Bantam B Kings) and is independent of the HWI financial operating budget. HWI is not responsible for members’ contribution to a team budget and covering those fees.
Team photos
Teams who would like player photos can choose whoever they like and coordinate directly with the photographer. Group and player photos are usually taken at the beginning of a practice (in game jerseys and socks).
Here are a couple of photographers:
Ivy League Photo: ivyleaguephoto.ca
Team Photo: teamphoto.ca
We’ve taken the RCM pledge.
Nous avons signé l’engagement du MER.
